Northwest Dallas Suburban Alumnae Panhellenic

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Creating Your Packet

Although some schools may say references are not required to participate in recruitment, we recommend them.
They are preferred by most houses and are an advantage to the participant.
 

Suggestions for Getting Organized – BEGIN NOW!

  • Register with NWDSAP between January and May 1 AND with your university Panhellenic before their deadline. Each university Panhellenic deadline is different, so you will need to research your particular school to obtain that information. NOTE: Packets must be delivered to alumna on or before May 1 in order to guarantee a recommendation.
  • Make a list of all of the sororities at the university you will be attending. You will need to obtain a recommendation for each house on that campus.
  • Begin asking the women you know if they are sorority members. For each sorority on your campus, you will need a reference. The alumna member who authors your reference is considered the sponsor. She will use the form provided by her sorority. Talk to friends who have gone through recruitment, and find out who wrote their references, particularly if you are having difficulty finding specific alumnae contacts among your circle of friends and family.  If you exhaust your resources, then that is when you will reference the document containing contact information for the Area Recruitment Chairs (received via email after your registration is submitted).  If you do not know the woman writing your reference, she may ask you to hand deliver the information.  This allows her an opportunity to talk with you for a few minutes and write a more personal reference.  Please ask each alumna writing a reference for you if she would like you to secure additional letters of support.  The requirement of letters of support varies by sorority and campus; most no longer ask for them. When you deliver your packet of information to each alumna, it also is a good idea to paperclip, not attach, postage.
  • Your information will be sent to each sorority by the reference writer. The following is included in your packet and given to the reference writer: photos, social resume copies, high school transcript, and ACT or SAT test scores.  A jump drive or CD that includes an electronic copy of your documents and photos also is recommended, as many sororities now offer online options for the submission of references.
  • Prepare your social resume. Please find more information on social resumes on our Recruitment “To-Do” List.
  • Prepare a folder for each sorority. Make a note of how many copies of the resume and transcript are needed for each group and the types of pictures requested. Assemble your folders accordingly and check off items as completed. DO NOT spend time and money making your folders look cute. It offers zero benefit to the PNM, and most will be thrown away by the recommendation writer.
  • As soon as you have everything together, give it to your sponsor for each sorority. While “thank you” notes always are appreciated and expected, NWDSAP and NPC discourage gifts of any size to your sponsor.

Pictures

  • Pictures are used so that the girls will recognize you, not to judge you, when you arrive at the party. Make sure it represents you well. All sororities will accept 4” x 6” photos, even if stated otherwise.
  • Photos do not need to be taken by a professional.
  • Pictures should be clear enough to be scanned.  However, as mentioned above, we recommend you include an electronic copy to ensure clarity.  DO NOT include others, including a pet, in your pictures.
  • On the back of the pictures list the following: your name, name of your high school, the university you will or currently attend, your hometown city, and classification for next year (Freshman, Sophomore etc). Creating labels to stick on the back of the picture with this information is preferred and makes the process easier to complete.

Social Resume

  • Click here for a sample of a social resume.
  • Present your scholastic and extracurricular activities and honors in a clear and concise way.
  • List your sorority legacy information. Each sorority has its own definition of a “legacy.” It is generally defined as a daughter, niece, or sister of an initiated member. Some sororities also recognize a granddaughter, stepdaughter or stepsister. When in doubt, list the relative; the individual sororities will determine your legacy status.  While sororities try to extend every courtesy to legacies and get to know them, they cannot guarantee invitations or membership. At times, there are more legacies entering recruitment than a college chapter has membership openings. Legacies must meet the same qualification standards that non-legacies meet, but if you are a legacy to any sorority, you should list them on your resume.

Transcript

  • A copy of your school issued transcript is all you need for those groups requiring a transcript.
  • If the transcript does not include your SAT and/or ACT scores, then include copies of those as well.
  • DO NOT put your social security number on any documents. Mark it out on transcripts.

Reference Form

  • Each sorority has its own form, and that form only can be obtained by your sponsor (alumna member who will author your reference). Only one form per sorority is needed.
  • Your sponsor is responsible for submitting it per the instructions of her particular sorority.
  • If you are undecided by the end of April regarding which university you will attend, have your sponsor put a Post-It note on the reference form listing the schools you are considering. Notify her immediately upon your decision, and she will ensure your reference is sent to the correct university.
  • If your reference already has been sent to one university and you change your mind about attending, you will need to create a new packet for the new university, as it is not likely the alumna will be able to get the first one back.

Letters of Support

  • Letters of support are optional and in addition to the reference written by your sponsor.
  • Please ask each alumna writing a reference for you if she would like you to secure additional letters of support.  The requirement of letters of support varies by sorority and campus; most no longer ask for them.
  • They should be written by an alumna member who knows you personally, not just your parents. She needs to say personal things about you that would not necessarily be included on your reference form. Provide your social resume so that she can describe your achievements.
  • No more than two Letters of Support should be sent to your sponsor to include in your packet.

Social Networks

  • During the recruitment process, no sorority member will contact you through social media and ask to be your friend.
  • Most forms of social networking (i.e. Facebook, Twitter) are accessible to others, including sorority members. You should clean up your accounts NOW. Be mindful of your security settings, accepting friends, and sharing personal information and private photos online. This type of information will be accessible to sorority members during the entire recruitment process!

If you have additional questions about the process and/or creating your Packet, Amy MacArthur is available to help.
IMPORTANT:  PACKETS SHOULD BE COMPLETED AND DELIVERED TO ALL ALUMNAE MEMBERS
NO LATER THAN MAY 1!